Every company writes business letters to convey information or resolve an issue. The message is usually written on an A4 sheet of paper. It is necessary to indicate the date of signing the document. The text has a standard layout: introduction, main part, conclusion.
It is worth remembering that a letter refers to documents on various topics that arise during the company's work.
There are types of business instagram database letters that differ in many attributes. If we talk about the territorial feature, then there are international letters, and there are those that are sent within one country. In addition, correspondence between legal entities and individuals also differs. There are also such divisions:
By delivery method:
by mail;
by fax;
via the Internet.
By number of recipients:
to a specific person;
group of persons.
By area of use:
from the authorities;
commercial;
judicial;
personal.
By writing form:
regulated (taking into account the canons);
unregulated.
By topic:
financial;
legal;
regarding the material and technical base.
According to the task:
to sort out work issues;
of an etiquette nature.
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The most popular types of business letters
Let's look at the types of business letters by purpose in the management sphere:
Letters for information
A document that is drawn up to convey some information to a person. There are several types of letters, depending on the conditions and purpose of the notification:
Information letter. Objective: to convey important, meaningful material to a person. Such documents may contain explanations of the provisions of legislative and other regulatory legal acts, as well as advice on their use. This type of message can be sent to a fairly large circle of people.
Letter-message. Purpose: to tell the recipient about some events or facts that connect him with the sender. Such a message can be composed at one's own request or as a response to a letter with a request or demand.
Accompanying letter. It is an addition to documents that do not have an address section.
Notification letter. Its purpose is to inform about an upcoming event (conference, seminar, exhibition, meeting). Most often, such messages are addressed to a circle of organizations to invite them to contribute to the event or to attend it. These messages indicate not only the fact of the event, but also the time, place, offer to become a participant and the conditions for this, as well as other additional information.
Reminder letter. Objective: to update the recipient on the promise he made and encourage him to fulfill it.
Letters for information
Notification letter. The purpose is to notify either of an event or of actions related to the person for whom the letter is intended. Notifications can be placed in printed publications to convey information to a large number of people.
Advertising letter. Objective: to sell a product or service. Such a message should motivate a potential buyer to perform a target action. Advertising texts are also divided into those that sell a product or service, and those that introduce people to a company.